Tražimo finansijskog projektnog koordinatora / Finance Project Coordinator

Posted on 30 March 2023

Tražimo kandidata za rad u finansijama na projektima u međunarodnoj organizaciji. Za kandidate je neophodno da imaju 3 godine radnog iskustva u radu u finansijama. Ovaj posao je izazovan i omogućiće vam da dosta učite i razvijate se u dinamičnom i brzo napredujućem okruženju. / We are looking for a candidate to work in finance on projects in an international organization. Candidates must have 3 years of work experience in finance. This job is challenging and will allow you to learn and develop a lot in a dynamic and fast-paced environment.

Position title: WWF Adria Project Administrator
Reports to: F&A Manager
Location: Beograd
Starting/ending: May 2023 – May 2024 (with possibility of extension)
Engagement: Fulltime postiton

WWF is one of the world’s leading non-governmental and non-profit organizations for nature conservation. WWF has been established in 1961, and has representative offices in over 100 countries across the globe and approximately 7000 employees. The organization is proud of its supporters of over five million people.

WWF Adria is representing WWF within the countries of Western Balkans with approximately more than 50 employees. It operates through a WWF Adria office in Zagreb (Croatia), WWF Adria-Serbia office in Belgrade, and partner organizations and consultants within the rest of the region. To implement its conservation goals WWF Adria operates in the structure of different programmes (Marine, Freshwater, Protected Areas & Governance and Wildlife) which are contributing to the protection of different ecosystems or to the improvement of governance of protected areas within the Protected Areas & Governance Programme.

As an international organization, we support a working environment of diversity based on justice and mutual respect. We therefore welcome every application - regardless of ethnic, social and national origin, gender, religion, age, disability, sexual orientation, marital status and political views.

Major Functions:

Under the supervision of the F&A Manager, or the person delegated to this task, supports the fulfilment and execution of the administrative duties related to the WWF Adria operations with considerable independence, using initiative and judgment, having knowledge of WWF Network standards and policies, as well as relevant basic knowledge of local legislation (taxes, financial reporting, human resources management) in Serbia.

Standards, policies and legal requirements

Supports ensuring the compliance of WWF Adria operations with WWF Network Standards and Policies and local legal requirements (taxes, financial reporting, human resources administration) in Serbia. Acts as a control point to ensure compliance as defined by relevant WWF Adria internal policy processes.
Knows and understands in depth important and obligatory WWF Standards as follows: Procurement Policies, Cost Recovery, Operations Manual.

Contracts administration and payment

Administrate contracts for office rent and keep track of general facilities, including processing payments
Providing administrative support, such as scheduling meetings, arranging travel arrangements
Ordering and maintaining stationery and equipment
Providing clerical support to employees, including filing documents and maintaining databases
Coordinating and implementing office procedures
Assist project teams in preparation of financial reports (collection of staff office and travel cost, preparation of transaction list, staff time sheets)
Ensures that request of funds to Project donors is done according to funding agreements’ conditions and on a timely basis.
Is responsible for the administrative management of contracts inherent with the implementation of WWF Adria operations and conservation projects ensuring fulfilment of legal and tax duties and timely payment according to the contractual conditions in liaison with the relevant Project Managers/Coordinators and the WWF Adria F&A Manager. Prepares and administers contracts with WWF Adria Project Partners or external consultants and companies for the implementation of the WWF Adria operations and projects. Ensures that contracts are paid on a timely basis and in compliance with local legislation and contractual requirements. Informs Project Managers / Officers when payments have been processed.
Assist Finance Manager in the office budget preparation
Support WWF staff in organizing their travel (including purchase of tickets, booking accommodation) and keep lists of travel agencies and accommodation/hotels in country and abroad

Project Administration and Financial Reporting

Assists with the project proposal development with particular regard to the development of budgets, cash flows and cost analysis. This includes understanding and implementing donor requirements in relation to the eligibility of costs, and co-funding options.
Assists in preparing WWF Adria annual budgets and cost analysis for the WWF Adria organizational structure in Serbia.
Keeps track, monitors and maintains WWF Adria administrative documents (contracts, invoices, staff travel claims, staff timesheets)
Assists in internal or external auditing procedures required by local legislation or other WWF Offices or external donors if needed.
Responds to administrative queries from WWF Adria Chief Executive Officer and WWF Adria F&A Manager,
Assists the Project Managers with logistics for Projects’ meetings and workshops and other events in the framework of the WWF Adria operations and projects.
Provides logistical assistance in the organization of events, such as workshops, meetings, trainings, conferences (including press conferences) in the country and abroad (project-based events only if project teams need such support)
Ensures that office insurance and health & safety rules are applied for the office
Keeps track of travel insurance of staff
Monitors project expenditure versus budgets and prepares financial reports as required by contracts with other WWF Offices or donor institutions; ensures that financial reports are addressed on a timely basis and in compliance with donor’s requirements

General support to the WWF Adria F&A Manager.

Assists on the day to day implementation of the financial and administrative duties and undertakes other administrative assignments as necessary according to the organisational needs

Knowledge and Experience:

High school diploma (economy, administration, or similar);
At least 3 years of relevant work experience in a similar capacity;
Work experience in international corporations is an advantage
Experience in accounting is an advantage

Skills and Competencies:

Fluent in English – preferably.
Ability to work both independently and collaboratively with different departments and levels of employees.
Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Excellent computer skills (Word, Excel, Outlook, Internet, and other software is an advantage).
Result-oriented person with strong attention to detail and accuracy.
A confident and positive attitude with excellent cultural awareness and sensitivity.
Maintains High personal integrity and confidentiality.
Strong motivation and pro-activeness in approach.
Excellent communication, organizational, problem-solving and time-management skills.
Ability to work both independently and collaboratively with different departments and levels of employees.
Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Excellent computer skills (Word, Excel, Outlook, Internet, other software is an advantage).
Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands;
Aligning with the core values of the WWF: courage, collaboration, respect and integrity.
Demonstrates WWF behaviours in ways of working: strive for impact, listen deeply, collaborate openly and innovate fearlessly.

Information and procedure
Are you interested in this position and do you recognize yourself in the above profile? Then we invite you to express your interest until April 15th 2023 by sending an e-mail with a motivation letter and CV in English with a list of two references to jmarkovic@wwfadria.org and titled „Financial Coordinator“. Only candidates selected for interviews will be contacted, and for selected candidates interviews will be held virtually.

Tražimo finansijskog projektnog koordinatora / Finance Project Coordinator

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